--- Please respond above this line ---

August 22, 2019

Dear anonymous @MuckRock,
I am confirming that we received your Immediate Disclosure Request on August 22, 2019.  We assigned your request as IDR #P000752-082219.  In your request, you asked for the following: This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance, made before start of business August 22, 2019.
** Please redact your responses correctly! This is a public mailbox, and all of your responses (including emails, attachments, file shares, and the disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Once you send them to us, there's no going back. **
The audio record of the August 7 SOTF meeting appears to reference a "Custodian of Records Working Group" (aka "Custodian Working Group", called the "Group" below) of public employees attempting to, among other things, lobby (in a colloquial sense), via a letter, the SOTF to impose certain suggestions or restrictions on the behavior of the public. Perhaps my impression is incorrect; I would like to know more.
I request under the San Francisco Sunshine Ordinance (Ordinance) and the California Public Records Act (CPRA):
1. IMMEDIATE DISCLOSURE REQUEST: all agendas (draft or final) of meetings of the Group
2. IMMEDIATE DISCLOSURE REQUEST: all minutes (draft or final) of meetings of the Group
3. IMMEDIATE DISCLOSURE REQUEST: all listings of the membership/roster of the Group
4. regular request: all supporting documentation used at meetings of the Group
5. IMMEDIATE DISCLOSURE REQUEST: all records showing any budget allocations or other financial support given to the Group
6. regular request: all records that would demonstrate the public monies being used to support the activities of the Group (including showing the time spent by public employees performing Group work, for example calendar/schedule items showing when the meetings took place and who attended). Ms. Blackman said [in the Aug 7 SOTF audio record] that the signers spent "quite a lot of time" was spent writing this letter. Provide all records showing what public employee work time was spent writing this letter.
7. IMMEDIATE DISCLOSURE REQUEST: all records related to the attempt to lobby the Sunshine Ordinance Task Force to change their rules or procedures, including but not limited to the letter discussed at the SOTF Aug 7 meeting. Including a copy of the letter and all drafts or other versions of this letter.
8. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and the Group as an entity
9. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and any of { David Steinberg, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson } since Jan. 1, 2019.
10. regular request: Ms. Celaya stated [in the Aug 7 SOTF audio record] that certain best practices have been generated. Provide all policies/best practices written by the Group.
We remind you of your obligations to provide electronic records in any format we request them in, as long as either you hold them in that format, the format is available to you, or the format is easy to generate (Admin Code 67.21(l)). Therefore, calendars exported in the .ics, iCalendar, or vCard formats ("A") and emails exported in the .eml or .msg formats ("B") with all non-exempt headers, metadata, attachments, etc. are our desired formats. Such formats are easily exportable from Google Calendar/Gmail, Microsoft Outlook, Microsoft Exchange or other common calendaring/email systems. However, if you choose to convert electronic calendar items, for example, to PDF or printed format, to easily redact them, you must ensure that you have preserved the full content of the original calendar item record (as specified in requests 1 and 2), which contains many detailed headers beyond the ones generally printed out. If you provide PDFs or printed items with only a few of the headers or lacking attachments/images, and therefore withhold the other headers/attachments without justification, you may be in violation of SF Admin Code 67.21, 67.26, 67.27, Govt Code 6253(a), 6253.9, and/or 6255, and we may challenge your decision. We *do not* waive the requirement of 67.21(l) discussed above, and are merely instructing you to preserve information even if you provide to us the undesirable PDF format.
For word processing documents, either .docx or .pdf formats are fine. For physical items, scanning to PDF format is acceptable.
For this request, we are asking for a City of San Jose v Superior Court (2017) search be performed of the Compliance Officer/Custodian of Records/Public Records Manager and all other members of your department's staff who are a member of or have ever attended the Group, such that each such employee either provide all records responsive to this request present on their personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business), or provide a declaration/affidavit that no such records exist. All such affidavits/declarations are also requested as responsive records to this request. Please handle the government account record search as an immediate disclosure search, and the personal search under regular timelines.
Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose. Please use email for all responses. I will not use any third-party records management private company's website, and I cannot be required to do so.
I look forward to your immediate disclosure.
Sincerely,
Anonymous
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://accounts.muckrock.com/accounts/login/?url_auth_token=AAATu2MpPPPuR8s3nX4f0erlWJE%3A1i0kHY%3AxkzCbMnlEOUXHFBPDiiFw8W6wz0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fsan-francisco-municipal-transportation-agency-3914%252Fcustodian-of-records-working-group-immediate-disclosure-request-79196%252F%253Femail%253Dcaroline.celaya%252540sfmta.com
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 79196
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable. If I misunderstood your request, please let me know immediately. Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or by the end of the next business day following receipt of any Immediate Disclosure Requests. Therefore, I will contact you as soon as the responsive documents are ready and will do so on or before August 23, 2019 , as permitted by San Francisco Administrative Code § 67.25(a). Sincerely, Caroline Celaya Manager, Public Records Requests https://sfmta.mycusthelp.com/WEBAPP/_rs/supporthome.aspx Office 415.701.4670 San Francisco Municipal Transportation Agency 1 South Van Ness Avenue, 7th floor San Francisco, CA 94103

To monitor the progress or update this request please log into the SFMTA Public Records Request Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN3n-2F1trCmcG-2FYigkcLmLIh-2BEshmt-2BlpcFB33kj939IbnFC-2Bq5vNnxJxPGYowfefRA-2FSttKR0Js1QG8mRZmz8Q-2BQ-3D_yX0bEwIlBXtwCn0NFyRI4XZr3NbxSbGhaoto7HHwnVaPpChAg1E22BXb3dmnmf5UpXioRYO4FwAfjqEMKmhHh-2BbkjRWoLSlvBObD1FeCA7gW6knFpK-2FZT0bRLX-2Bq-2Fr-2FpBbelTt8OiY-2B-2FqmH6IrHahBzE1vrVC9PF8unH25C4QFuav3HvGqIx56RT7eGOR9pwandFgq7lzDOVSKsYpkWu2lH95Nrr0quCfnyQYcE8K4A-2F02W2JMPiCmJZaHO1F5CZTLDs0d4pZ5Uc7poIsyuBppkmUNKfa1Rl9W2R-2BNlstfbMe0bHrZ04FfWujLilfcINFTVMMuuFWz0GqIcnq08vEwtn-2BYL31OzLMH5SCgwFHJcvewXu9XbK36zg-2BJxtvWUK)

--- Please respond above this line ---

requests@muckrock.com
anonymous MuckRock San Francisco  CA  941 August 23, 2019
RE: Public Records Request, dated August 22, 2019, Reference # P000752-082219
Dear anonymous MuckRock,
The San Francisco Municipal Transportation Agency (SFMTA) received your Public Records Request, on August 22, 2019.
You have requested a copy of:

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance, made before start of business August 22, 2019.
** Please redact your responses correctly! This is a public mailbox, and all of your responses (including emails, attachments, file shares, and the disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Once you send them to us, there's no going back. **
The audio record of the August 7 SOTF meeting appears to reference a "Custodian of Records Working Group" (aka "Custodian Working Group", called the "Group" below) of public employees attempting to, among other things, lobby (in a colloquial sense), via a letter, the SOTF to impose certain suggestions or restrictions on the behavior of the public. Perhaps my impression is incorrect; I would like to know more.
I request under the San Francisco Sunshine Ordinance (Ordinance) and the California Public Records Act (CPRA):
1. IMMEDIATE DISCLOSURE REQUEST: all agendas (draft or final) of meetings of the Group
2. IMMEDIATE DISCLOSURE REQUEST: all minutes (draft or final) of meetings of the Group
3. IMMEDIATE DISCLOSURE REQUEST: all listings of the membership/roster of the Group
4. regular request: all supporting documentation used at meetings of the Group
5. IMMEDIATE DISCLOSURE REQUEST: all records showing any budget allocations or other financial support given to the Group
6. regular request: all records that would demonstrate the public monies being used to support the activities of the Group (including showing the time spent by public employees performing Group work, for example calendar/schedule items showing when the meetings took place and who attended). Ms. Blackman said [in the Aug 7 SOTF audio record] that the signers spent "quite a lot of time" was spent writing this letter. Provide all records showing what public employee work time was spent writing this letter.
7. IMMEDIATE DISCLOSURE REQUEST: all records related to the attempt to lobby the Sunshine Ordinance Task Force to change their rules or procedures, including but not limited to the letter discussed at the SOTF Aug 7 meeting. Including a copy of the letter and all drafts or other versions of this letter.
8. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and the Group as an entity
9. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and any of { David Steinberg, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson } since Jan. 1, 2019.
10. regular request: Ms. Celaya stated [in the Aug 7 SOTF audio record] that certain best practices have been generated. Provide all policies/best practices written by the Group.
We remind you of your obligations to provide electronic records in any format we request them in, as long as either you hold them in that format, the format is available to you, or the format is easy to generate (Admin Code 67.21(l)). Therefore, calendars exported in the .ics, iCalendar, or vCard formats ("A") and emails exported in the .eml or .msg formats ("B") with all non-exempt headers, metadata, attachments, etc. are our desired formats. Such formats are easily exportable from Google Calendar/Gmail, Microsoft Outlook, Microsoft Exchange or other common calendaring/email systems. However, if you choose to convert electronic calendar items, for example, to PDF or printed format, to easily redact them, you must ensure that you have preserved the full content of the original calendar item record (as specified in requests 1 and 2), which contains many detailed headers beyond the ones generally printed out. If you provide PDFs or printed items with only a few of the headers or lacking attachments/images, and therefore withhold the other headers/attachments without justification, you may be in violation of SF Admin Code 67.21, 67.26, 67.27, Govt Code 6253(a), 6253.9, and/or 6255, and we may challenge your decision. We *do not* waive the requirement of 67.21(l) discussed above, and are merely instructing you to preserve information even if you provide to us the undesirable PDF format.
For word processing documents, either .docx or .pdf formats are fine. For physical items, scanning to PDF format is acceptable.
For this request, we are asking for a City of San Jose v Superior Court (2017) search be performed of the Compliance Officer/Custodian of Records/Public Records Manager and all other members of your department's staff who are a member of or have ever attended the Group, such that each such employee either provide all records responsive to this request present on their personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business), or provide a declaration/affidavit that no such records exist. All such affidavits/declarations are also requested as responsive records to this request. Please handle the government account record search as an immediate disclosure search, and the personal search under regular timelines.
Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose. Please use email for all responses. I will not use any third-party records management private company's website, and I cannot be required to do so.
I look forward to your immediate disclosure.
Sincerely,
Anonymous
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://accounts.muckrock.com/accounts/login/?url_auth_token=AAATu2MpPPPuR8s3nX4f0erlWJE%3A1i0kHY%3AxkzCbMnlEOUXHFBPDiiFw8W6wz0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fsan-francisco-municipal-transportation-agency-3914%252Fcustodian-of-records-working-group-immediate-disclosure-request-79196%252F%253Femail%253Dcaroline.celaya%252540sfmta.com
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 79196
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable. Responsive records for the immediate disclosure items are available via the SFMTA Public Records Center. Click on the link below to view records responsive to your request.
Public Records Request - P000752-082219
Note that there are no documents responsive to items number 5 and 10. Our department will identify and compile the requested information for the items listed as regular requests The Sunshine Ordinance requires departments to respond as soon as possible or within ten calendar days from receipt of any records requests.  Therefore, I will contact you as soon as the responsive documents are ready and will do so on or before September 3 , 2019, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c). Please let us know if you have any further questions regarding your request.
Sincerely, Caroline Celaya Manager, Public Records Requests https://sfmta.mycusthelp.com/WEBAPP/_rs/supporthome.aspx Office 415.701.4670 San Francisco Municipal Transportation Agency 1 South Van Ness Avenue, 7th floor San Francisco, CA 94103


To monitor the progress or update this request please log into the SFMTA Public Records Request Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN3n-2F1trCmcG-2FYigkcLmLIh-2BEshmt-2BlpcFB33kj939IbnFC-2Bq5vNnxJxPGYowfefRA-2FSttKR0Js1QG8mRZmz8Q-2BQ-3D_yX0bEwIlBXtwCn0NFyRI4XZr3NbxSbGhaoto7HHwnVaPpChAg1E22BXb3dmnmf5UpXioRYO4FwAfjqEMKmhHh5xCSsLfCTYO3ketjGo8CkYlYiTSrR7xdQNF9St7oCUFvA-2Bw09T3r-2BT-2BeXAK0ly3yvk5VOgNr1WSGzUozW-2FJh0ovXWflpOBCLFbBMRhivq1k1WWibcoW0n59yzl7GjJ6-2BRJWs80SHmJ06pB6ObxL4k0OYBcHFMqfcbCfESMoERbtrLxlms6vUJn8LXY6GKiYO8OF1pTLNseEHCyORUdzsZhnr8r-2Bj7-2FDN0jqJlXo8ZENOXzseQKM2SN-2BmVaA-2F2Kb1iFt1kMDAex7sRuRZV4DkoH-2BQIZMHc0Gaf6wQtmEQhUP9aMBKt6IG9FK3fA9nyXbLw-3D-3D)

9. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and any of { David Steinberg, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson } since Jan. 1, 2019.

Caroline Celaya
Manager, Public Records Requests

[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA18-Logo-Horz-PMS.png]

Office 415-701-4670
San Francisco Municipal Transportation Agency
1 South Van Ness Avenue, 7th floor
San Francisco, CA 94103
[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Insta.png]<https://www.instagram.com/sfmtaphoto/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_FB.png]<https://www.facebook.com/SFMTA.Muni/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Twtr.png]<https://twitter.com/sfmta_muni>[cid:image008.png@01D3E20E.7B464A60]<https://www.sfmta.com/>

9. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and any of { David Steinberg, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson } since Jan. 1, 2019.

Caroline Celaya
Manager, Public Records Requests

[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA18-Logo-Horz-PMS.png]

Office 415-701-4670
San Francisco Municipal Transportation Agency
1 South Van Ness Avenue, 7th floor
San Francisco, CA 94103
[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Insta.png]<https://www.instagram.com/sfmtaphoto/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_FB.png]<https://www.facebook.com/SFMTA.Muni/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Twtr.png]<https://twitter.com/sfmta_muni>[cid:image008.png@01D3E20E.7B464A60]<https://www.sfmta.com/>

9. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and any of { David Steinberg, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson } since Jan. 1, 2019.

Caroline Celaya
Manager, Public Records Requests

[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA18-Logo-Horz-PMS.png]

Office 415-701-4670
San Francisco Municipal Transportation Agency
1 South Van Ness Avenue, 7th floor
San Francisco, CA 94103
[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Insta.png]<https://www.instagram.com/sfmtaphoto/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_FB.png]<https://www.facebook.com/SFMTA.Muni/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Twtr.png]<https://twitter.com/sfmta_muni>[cid:image008.png@01D3E20E.7B464A60]<https://www.sfmta.com/>

Caroline Celaya
Manager, Public Records Requests

[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA18-Logo-Horz-PMS.png]

Office 415-701-4670
San Francisco Municipal Transportation Agency
1 South Van Ness Avenue, 7th floor
San Francisco, CA 94103
[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Insta.png]<https://www.instagram.com/sfmtaphoto/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_FB.png]<https://www.facebook.com/SFMTA.Muni/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Twtr.png]<https://twitter.com/sfmta_muni>[cid:image008.png@01D3E20E.7B464A60]<https://www.sfmta.com/>

9. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and any of { David Steinberg, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson } since Jan. 1, 2019.

Caroline Celaya
Manager, Public Records Requests

[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA18-Logo-Horz-PMS.png]

Office 415-701-4670
San Francisco Municipal Transportation Agency
1 South Van Ness Avenue, 7th floor
San Francisco, CA 94103
[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Insta.png]<https://www.instagram.com/sfmtaphoto/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_FB.png]<https://www.facebook.com/SFMTA.Muni/>[Macintosh HD:Users:leonyu:Documents:LEON_SFMTA:SFMTA Rebrand:Digital Brand Assets:Email Signature:SFMTA_Twtr.png]<https://twitter.com/sfmta_muni>[cid:image008.png@01D3E20E.7B464A60]<https://www.sfmta.com/>

--- Please respond above this line ---

requests@muckrock.com
anonymous MuckRock
San Francisco  CA  941
August 30, 2019
RE: Public Records Request, dated August 22, 2019, Reference # P000752-082219
Dear anonymous MuckRock,
The San Francisco Municipal Transportation Agency (SFMTA) received your Public Records Request, dated August 22, 2019. You requested:

* This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance, made before start of business August 22, 2019.
** Please redact your responses correctly! This is a public mailbox, and all of your responses (including emails, attachments, file shares, and the disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Once you send them to us, there's no going back. **
The audio record of the August 7 SOTF meeting appears to reference a "Custodian of Records Working Group" (aka "Custodian Working Group", called the "Group" below) of public employees attempting to, among other things, lobby (in a colloquial sense), via a letter, the SOTF to impose certain suggestions or restrictions on the behavior of the public. Perhaps my impression is incorrect; I would like to know more.
I request under the San Francisco Sunshine Ordinance (Ordinance) and the California Public Records Act (CPRA):
1. IMMEDIATE DISCLOSURE REQUEST: all agendas (draft or final) of meetings of the Group
2. IMMEDIATE DISCLOSURE REQUEST: all minutes (draft or final) of meetings of the Group
3. IMMEDIATE DISCLOSURE REQUEST: all listings of the membership/roster of the Group
4. regular request: all supporting documentation used at meetings of the Group
5. IMMEDIATE DISCLOSURE REQUEST: all records showing any budget allocations or other financial support given to the Group
6. regular request: all records that would demonstrate the public monies being used to support the activities of the Group (including showing the time spent by public employees performing Group work, for example calendar/schedule items showing when the meetings took place and who attended). Ms. Blackman said [in the Aug 7 SOTF audio record] that the signers spent "quite a lot of time" was spent writing this letter. Provide all records showing what public employee work time was spent writing this letter.
7. IMMEDIATE DISCLOSURE REQUEST: all records related to the attempt to lobby the Sunshine Ordinance Task Force to change their rules or procedures, including but not limited to the letter discussed at the SOTF Aug 7 meeting. Including a copy of the letter and all drafts or other versions of this letter.
8. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and the Group as an entity
9. regular request: all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and any of { David Steinberg, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson } since Jan. 1, 2019.
10. regular request: Ms. Celaya stated [in the Aug 7 SOTF audio record] that certain best practices have been generated. Provide all policies/best practices written by the Group.
We remind you of your obligations to provide electronic records in any format we request them in, as long as either you hold them in that format, the format is available to you, or the format is easy to generate (Admin Code 67.21(l)). Therefore, calendars exported in the .ics, iCalendar, or vCard formats ("A") and emails exported in the .eml or .msg formats ("B") with all non-exempt headers, metadata, attachments, etc. are our desired formats. Such formats are easily exportable from Google Calendar/Gmail, Microsoft Outlook, Microsoft Exchange or other common calendaring/email systems. However, if you choose to convert electronic calendar items, for example, to PDF or printed format, to easily redact them, you must ensure that you have preserved the full content of the original calendar item record (as specified in requests 1 and 2), which contains many detailed headers beyond the ones generally printed out. If you provide PDFs or printed items with only a few of the headers or lacking attachments/images, and therefore withhold the other headers/attachments without justification, you may be in violation of SF Admin Code 67.21, 67.26, 67.27, Govt Code 6253(a), 6253.9, and/or 6255, and we may challenge your decision. We *do not* waive the requirement of 67.21(l) discussed above, and are merely instructing you to preserve information even if you provide to us the undesirable PDF format.
For word processing documents, either .docx or .pdf formats are fine. For physical items, scanning to PDF format is acceptable.
For this request, we are asking for a City of San Jose v Superior Court (2017) search be performed of the Compliance Officer/Custodian of Records/Public Records Manager and all other members of your department's staff who are a member of or have ever attended the Group, such that each such employee either provide all records responsive to this request present on their personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business), or provide a declaration/affidavit that no such records exist. All such affidavits/declarations are also requested as responsive records to this request. Please handle the government account record search as an immediate disclosure search, and the personal search under regular timelines.
Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose. Please use email for all responses. I will not use any third-party records management private company's website, and I cannot be required to do so.
I look forward to your immediate disclosure.
Sincerely,
Anonymous
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
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MuckRock News
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Final responsive documents were sent to you today via Microsoft Outlook.  There are no responsive documents for items 5, 6 or 10, no written documents have been created related to best practices. The SFMTA considers this matter closed.
Sincerely, Caroline Celaya Manager, Public Records Requests https://sfmta.mycusthelp.com/WEBAPP/_rs/supporthome.aspx Office 415.701.4670 San Francisco Municipal Transportation Agency 1 South Van Ness Avenue, 7th floor San Francisco, CA 94103


To monitor the progress or update this request please log into the SFMTA Public Records Request Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN3n-2F1trCmcG-2FYigkcLmLIh-2BEshmt-2BlpcFB33kj939IbnFC-2Bq5vNnxJxPGYowfefRA-2FSttKR0Js1QG8mRZmz8Q-2BQ-3D_yX0bEwIlBXtwCn0NFyRI4XZr3NbxSbGhaoto7HHwnVaPpChAg1E22BXb3dmnmf5UpXioRYO4FwAfjqEMKmhHh8i8QevFVXQntWvA4r4wMvhJe6N6AACQv9bwx7LIQKNmjkXske6AqLcrlttfJIiOIeqqfqJFikxsJZ-2BTBMcgRphMt4xTLCyF8qY6bvm4hqN8sJ-2BZCDTMC-2BVO6iep0LKi6bYS7FQYbQ949RW8y27LMvQA12irbAjb57-2Bt0nhjRZNAWO3fLIDDYgqZibFBvCHxkObyjpcDDrshKPTw4RjaCi1G2BSx3YjOC1vZzPXx8XbvJWdhUyyBTjiJRrEsrSwiOqCub7m0hzODZTEoPUj3tt0Y7cFVfe1ciAoMyPi8V010)